Monday, 26 January 2004, 5:30 - 6:30 p.m.
KCK Chamber of Commerce, 727 Minnesota Avenue, KCK (913-371-3070)
1. Meeting Called to Order - Shari Wilson 5:30 p.m.
In attendance: Mike Calwell, Teresa Garrison, Jennifer Gilbert, Kerry Strahm, George Vesel, Janet Vogel, Shari Wilson.2. Approve Minutes from 8 December Meeting-Janet Vogel
The minutes from the December Board meeting were distributed for review. Shari Wilson asked if there were any comments or changes on the minutes. Mike Calwell stated it was nice to have the minutes to review to see the progress we have made. Mike Calwell made a motion to accept the minutes as presented. Teresa Garrison seconded the motion. All approved. A final copy of the minutes will be emailed to Teresa Garrison for the Lewis and Clark Task Force website.3. Financial Report - Kerry Strahm
As of January 23, 2004 an amount of $31,014.97 is in the operating account at Brotherhood Bank. There is also an amount of $100.00 in a separate account for the Lewis & Clark Task Force remaining from the May '03 fundraiser at Union Station. Kerry also presented a breakdown of each of the grants received with expenses applied against them to date.4. New Business
A. Approve Peace Medal Design for Postal Cancellation - Trish Schurkamp
Trish Schurkamp was unable to attend. This item was deferred until the February 2004 board meeting.B. Approve Event Committee Budget - Trish Schurkamp
Shari Wilson presented the Event Committee Budget for Trish Schurkamp. Some concerns voiced by the group were:
1. Expense for four the presenters Hasan Davis, Jim Holmberg, Selene Phillips and Mary Gunderson in contrast to the smaller expense of local presenters.
2. Available time for the four top presenters (only for one performance each) in comparison to the entire weekend for local presenters.
3. Duplication of efforts of presenters between the Discovery Group of St. Charles and the top presenters, such as each group having cooking demonstrations and York re-enactors.
4. Top presenters might be lost in the mix of lesser-known local presenters.
5. Fundraising for the fees needed for the top four presenters.
6. Need for fireworks at the event.Response:
1. The board decided to authorize the Event Committee to go into signed contracts with Hasan Davis and Jim Holmberg. It was decided to ask the Event Committee to wait on finalizing contracts with Selene Phillips and Mary Gunderson unless or until funding sources for these speakers were located.
2. Top presenters should be placed at optimal times on the event schedule to help ensure audiences and be well promoted by the public relations committee.
3. A suggestion will be made to the Event Committee concerning hosting speakers every hour on the hour, which could be decreased to every other hour to allow time for the Discovery Group of St. Charles to wander throughout the crowd and allow guests to enjoy the park and vendors.
4. The board will search out additional possible donations or sponsors for the fireworks display.C. Site Construction Update - Shari Wilson
Mike Calwell has continued the efforts to locate additional donations for the materials and work required to complete Phase One before the park dedication. The rest of the site update was tabled since it was presented at the Task Force meeting on January 20, 2004 and all attending the board meeting were also present at the Task Force meeting.D. Design Selection Process for Historic Monument - George Vesel
George Vesel checked with All Nations Flag on the rules for a 15 by 15 United States flag and was informed that the same rules apply for flying and displaying a 15 by 15 flag as would apply to a current United States flag. He also asked All Nations Flag to do a bid for the flag and the flagpole. Their top amount for the flag and pole would be $30,000. George also requested All Nations Flag to supply him with two alternate lower bids for the project. The 30 x 50 foot 15 by 15 flag would run $400 and would need to be replaced on a regular basis. There is a need to search out sponsors from among the community to fund the continual replacement of the 15 by 15 flag.E. Corps of Discovery II Update - Jeanne Shove and Barbara Jolley
Shari Wilson stated that Jeanne Shove and Barbara Jolley have been working on the scheduling of Corps of Discovery II and will meet again next week.5. Old/Other Business
A. Donor Brick Program-Jennifer Gilbert
To date we have sold 35 bricks out of our goal of 250 with a deadline of March 1, 2004. The committee is working on getting brochures out to various sites around the city. Another 3 thousand brochures will be printed and delivered by Thursday, January 29. Please contact Jennifer Gilbert if you are able to help distribute these flyers or if you have ideas as to locations that would be willing to display the donor brick flyers.B. Funding Update-Shari Wilson
The Lewis & Clark Taskforce of Wyandotte County has received a $20,000 grant from State Street. Federal funding through the Transportation Department was passed in the budget for $425,000. This funding should be allocated later this year.C. Transition Issues - Shari Wilson
Since this issue has been tabled several times due to lack of time, it was decided by the group to table this issue until after the Bicentennial event was over.6. Meeting Schedule -- All 6:25 p.m.
A. Committee meetings - Committee Chairs
1. Event Committee Meeting: February 12, 2004 at the Wyandotte County Museum at 5:30 p.m.B. Next Board Meeting: Monday, 23 February, at 5:30 p.m. at the Chamber
7. Adjourn 6:40 p.m.