Board Meeting Minutes
Monday, 23 February 2004, 5:30 - 6:30 p.m.
KCK Chamber of Commerce, 727 Minnesota Avenue, KCK (913-371-3070)1. In attendance: Jennifer Gilbert, Barbara Jolley, Teresa Garrison, Trish Schurkamp, Janet Vogel, Jeanne Shove, George Vesel, Mike Calwell, Gary Morrison, Shari Wilson, Jennifer Tarwater, Kerry Strahm, Gordon Criswell
2. Approve Minutes from 23 February Meeting
The minutes were distributed. Mike Calwell made a motion to accept, seconded by Gordon Criswell. All Approved
3. Financial Report – Kerry Strahm
Amount from end of business last day of February: 29,136.47 Shari Wilson stated reimbursements will be distributed out for expenses within next few weeks. Mike Calwell moved to accept minutes, Second Teresa Garrison all approved.
4. New BusinessA. Parking Fee for Event—Event Committee
Trish Shurkamp reported that the Event committee is looking into possibility of charging for parking at event.
Question: Do we charge a parking fee?
a. Some advertising has gone out in printed material and the web listing the event as free
b. Suggestion of charging $2.00 to park with non-profit organization taking 20% of the charged parking fee.
Reasons:
1. Possibility of 20,000 vehicles would help fund speakers
2. Controlled access in and out for parking
3. Other local events have $5 & $10 parking fees
4. Could help to provide SECURITY for vehicles
c. What groups would be interested in doing this at our event?
Resolution of Discussion:
We need to resolve some issues before we approach other groups to handle our parking. Recommendation of 20% to Lewis and Clark Taskforce and 80% to non-profit group handling parking from General Motors. Kerry Strahm moved to access a parking fee of $2.00 daily/per vehicle with up to 30% going towards our group with the fine details being worked out through the event committee. George Vessel seconded the motion. All Approved.
Additional Park Lot Concerns:
1. How do we handle off site parking with busing?
2. What about vendor parking? – We would need to give vendors parking passes in their packets as well as presenters & volunteers.’
3. Can we park volunteers off site?
4. What about using the Public Levy area for free parking. 5. We need consistent in our marketing after this point.B. Beer Tent at Event—Event Committee
Trish Schurkamp - We are discussing a vendor with a beer tent and beer garden in a controlled area. The problems are the expense and the grant from the Prairie Band Pottawattamie Nation for $1,000. The Prairie Band Pottawattamie knew we were serving alcohol at our VIP reception. We are uncertain of what their feelings regarding serving alcohol during the event will be. If we want something stronger than 3.2 beer the paperwork is overdue. If we do 3.2 beer, the license is $50 and would need to be handled immediately. Shari Wilson – We need to vote on whether or not we have a beer tent. The agreement would be a $500 plus 20% of the profits. We would have security. Barbara Jolley made a motion to pursue having a beer tent. Mike Calwell seconded. All approved. A general consensus was agreed to approach the Prairie Band Pottawattamie to allow them the choice of whether or not to continue with the grant program due to this change in our venue.
C. Names for Acknowledgment Wall – Shari Wilson
Many public buildings have date of dedication and names on a plaque. We are looking at the concept of a similar plaque for the Kaw Point location. What names from our group should be on that plaque, possibly board members? This plaque is for the Park not the Event Committee members. Contributors would be on a separate Donor Wall. The plaque would be along the boardwalk in a blank space with the names cut out of the steel panel. The donor wall will be three panels with a parakeet in the background. Names only will appear on the wall, not title, affiliation or position. A general consensus was reached from the group in acceptance of the dedication plaque. A request was made to board members to supply the names of donors either in-kind or cash donations towards the park of $1,000 or more to turn them in by Friday, April 30. Additions at a later date would require removing the plaque and additional fees.
5. Old/Other Business
A. Volunteer Needs for Event:
Janet Vogel will send board and email with information of volunteer opportunities and upcoming meetings and updates on the website.B. Donor Brick Deadline is 30 April!
C. Announcements:
The 100 brick sales point has been reached! The possibility of selling additional bricks at the commemoration event was discussed.D. A letter about the Tornado landmark was presented to the Unified Government. A favored spot for developer was at Kaw Point. The Taskforce position is in opposition of the proposed location. A new location now being discussed in Edwardsville.
E. Please send updated information for the website as soon as you can.
F. Leslie Mansfield, cookbook author will be at part of events on June 23 & 24th. George Vesel stated that a portion of the proceeds would go to Kaw Point.
G. Every Saturday 10 – 3 is a workday at Kaw Point.
H. The Pavilion is coming along quickly. The rock face will be in place within two weeks.
I. Volunteers have done tremendous work within the last few weeks on the bathrooms, trails and other important items. 36 more tons of rock will need to be moved onto the trails.
6. Meeting Schedule -- AllA. Committee meetings – Committee Chairs
Event Committee, May 4 – WyCo Museum 5:30 p.m.
Volunteer Committee, May 6 –YWCA Corner Café, 11:30 a.m.B. Next Board Meeting: Monday, 24 May, at 5:30 p.m. at the Chamber or on call of Task Force Chair
7. Adjourn
Thank you for coming!